Pillars of
Financial Service
Our financial management disciplines, applied to federal, state, local, and commercial construction programs.
Funding Visibility and Status of Funds
A Master Funding Tracker reconciled to the agency's authoritative financial system gives program leadership a single, structured view of every appropriation, obligation, expenditure, and available balance. Organized by contract, CLIN, and modification with a full audit log tracing every funding action. The Status of Funds report rolls that detail into a higher-level leadership view: available, obligated, and expended funding by appropriation and contract, including open RFIs, pending change orders, and risk exposure that may affect those numbers in the next reporting cycle.
Pay Application Review and Audit
Every contractor pay application receives a disciplined monthly review covering certification, progress validation, contract compliance, and funding availability. Billings are cross-referenced with quality assurance and scheduling to confirm that what is invoiced reflects work that was installed, inspected, and meets contract specifications.
Contract Administration and Modification Support
Every modification, change order, and Request for Equitable Adjustment is reviewed for funding availability, cost reasonableness, and proper certification before it advances. Modification packages prepared to Contracting Officer standards are fully documented and reconciled to agency source records.
Change Order, Claims, and REA Financial Analysis
Not every contractor change is valid. The CMFM reviews every cost and time adjustment for contractual justification, documented impact, and proper support, analyzing schedule interaction, escalation basis, overhead compliance, and double-counting across the full proposal build-up. Findings are delivered to the Contracting Officer as actionable recommendations.
Programmatic Cost Estimating and Forecasting
A formal project budget is established on Day 1, grounded in industry standards, historical research, labor and supply risk, and project documentation. The Estimate at Completion follows GAO aligned methodology and is updated regularly, informed by risk exposure, earned value and current performance trends, and is built to be defensible.
Contingency and Risk Management
Contingency is tracked against quantified risk exposure, not assumptions. A Financial Risk Register runs alongside the Project Risk Register so that when the contingency position tightens, it is communicated early, with the analysis behind it.
Reporting and Communication
Reporting cadence is established at contract start and held throughout: weekly snapshots, monthly financial packages, and quarterly summaries. Every package covers obligations, expenditures, burn rate, estimate at completion, variance analysis, contingency position, and key risks, reconciled to authoritative financial data before delivery.
Audit Readiness and Closeout
Audit-ready documentation is built from Day 1, not assembled at audit. When physical completion is reached, closeout runs in defined order through final invoice validation, de-obligation, retainage release, and file archival. When the IG or GAO arrives, the CMFM is the financial face of the program.
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